Switch to Outline view by clicking on the Outline View button on the status bar.When you show only certain heading levels in Outline view, Find and Replace only operates on those particular heading levels. There is a quicker way, however: Do your work in Outline view. You could speed up the process by using a macro, but the macro would still be quite long since you would still need to do four separate Find and Replace operations.
If you use four heading levels in your document, and you want to make them all red, you could use Find and Replace to search for all the heading levels, in turn, and change them to red. The heading simply has to be on the extreme left margin with space before and after the heading.Suppose you want to apply a particular formatting attribute to all the headings in your document in one fell swoop. In fact, you can apply these steps to any side heading that is on the left margin regardless of whether you applied styles or not. I follow the same steps to change my Heading 2 and Heading 3 styles, if needed. I do all this through the Ribbon groups and keyboard shortcut where applicable. I click on "Select Text with Similar Formatting" from the pull-down menu.Īt this point, all of the Heading 1 Styles are selected I apply whatever formatting I want to the Heading 1 styles all at once: boldface, fonts, Point size, spacing before and after, etc. On the Home tab on the Ribbon and on the Editing group, I click the down arrow of the "Select" option.ģ. I place the insertion point (you may select if you want to), on the Heading 1 style (for example).Ģ. If I apply Heading 1, Heading 2, and/or Heading 3 styles then I decide to change any one style after the fact, I do the following:ġ. I format all my side headings a little differently. Using Find and Replace, instead, results in only the visible text being modified. If you didn't use Find and Replace, but instead selected the whole document ( Ctrl+A) and changed the font to red, Word would make the changes in everything you see and everything that is hidden. This works because Find and Replace only works with whatever is visible when you are working in Outline view. The result of this procedure is that all the headings in the document are changed to red text. Click OK to dismiss the Replace Font dialog box.Using the Font Color control, choose the color of red you want to use.
Word displays the Replace Font dialog box. With the insertion point still in the Replace With box, click the Format button and choose Font.In the Replace With box, enter ^& to signify that you want to replace whatever is found with whatever was found.In the Find What box, enter ^? to signify that you want to replace any character.The Replace tab of the Find and Replace dialog box. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.
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